Privacy Policy

Who We Are

Osteva Field Notes is an independent editorial publication based at 19 Charlton Place, London N1 8AE, United Kingdom. For privacy matters, correspondence may be directed to [email protected].

This policy explains how personal data is handled when a reader visits osteva.info, submits a contact form, or engages with the publication's editorial desk. It applies to all data processed in connection with the functioning of the publication.

Data We Collect

The publication collects data in the following circumstances:

• — Contact form submissions: name, email address, and the content of any message submitted via the contact form on the publication's website.
• — Direct correspondence: name and email address when a reader writes to the editorial desk.
• — Browsing data: approximate geographic location, device type, browser type, pages visited, and time spent on pages, collected via analytics tools. This data is collected in aggregated form and is not linked to individual identities.
• — Cookie data: see the Cookie Policy for full details of cookies placed on this site and the choices available to readers.

The publication does not collect payment data, identity documents, or any special category data under UK GDPR (including data relating to health, ethnicity, or political opinion).

How Data Is Used

Personal data collected by Osteva Field Notes is used for the following purposes:

• — Responding to contact form submissions and direct correspondence from readers and contributors.
• — Understanding how readers engage with published content, in order to improve editorial quality and site functionality.
• — Maintaining records of editorial correspondence where this is necessary for the publication's functioning.

Data is not sold to third parties, shared with advertising networks, or used for profiling purposes. The publication does not send unsolicited marketing communications.

Legal Basis for Processing

Under UK GDPR, the publication relies on the following legal bases for processing personal data:

• — Legitimate interests — for analytics and the improvement of editorial content, where those interests are not overridden by the reader's rights.
• — Consent — for non-essential cookies, as described in the Cookie Policy.
• — Contractual necessity — for processing contact form data in order to respond to a reader's enquiry.

Data Retention

Contact form data and editorial correspondence are retained for a period of up to 24 months from the date of the most recent communication, after which they are securely deleted unless a longer retention period is required for legal reasons.

Aggregated analytics data, which does not identify individual readers, may be retained for up to 36 months for the purpose of understanding longer-term editorial patterns.

Your Rights

Under UK GDPR, readers have the following rights in relation to personal data held by the publication:

• —Access: the right to request a copy of the personal data held about you.
• —Rectification: the right to request correction of inaccurate data.
• —Erasure: the right to request deletion of personal data in certain circumstances.
• —Restriction: the right to request that processing of data be restricted in certain circumstances.
• —Objection: the right to object to processing on the grounds of legitimate interests.
• —Portability: the right to receive data in a structured, commonly used format.

Requests should be submitted in writing to [email protected]. The publication aims to respond within 30 days. If a reader believes their rights have not been respected, they may lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

Third Parties

The publication uses a limited number of third-party services to support the functioning of the website. These include analytics, hosting infrastructure, and content delivery networks. Each service is selected on the basis of an assessment of its data handling practices.

Third parties engaged by the publication are not permitted to use personal data for their own purposes beyond the specific service contracted. Readers should consult the privacy documentation of any third-party services they interact with independently.

The publication does not engage in cross-site tracking, audience targeting, or the sale of reader data to advertising platforms.

Contact & Amendments

For any questions about this policy or about the handling of personal data, please write to the editorial desk at [email protected] or by post to 19 Charlton Place, London N1 8AE, United Kingdom.

This policy is reviewed periodically and updated as the publication's data handling practices evolve. The date at the top of the page records the most recent review. Readers are encouraged to check this page from time to time.